http://onlineboardroom.org/board-documents-management-specifics-software-and-tips
Board documents management is the process of creating review, sharing, and sharing board materials for meetings. Traditionally, this is done through email distribution and couriers of physical documents. However, digital solutions like online boards portals are more secure and efficient for meeting preparation, document sharing, and board meeting minutes.
Communication is key to a highly-performing board. It is therefore important to use a platform that lets your board members collaborate before, during and after meetings. This includes a collaborative workspace as well as digital voting tools.
The best way to make sure that your board is prepared for every meeting is to ensure that you have the appropriate software for managing your board in place. This will allow your board to become more productive, reduce stress and frustration and ensure that everyone is focused on governance.
Prioritize Security
If it’s sensitive personnel documents, board-related information, or committee documents the information that is stored on your board platform ought to be secured. It is important to choose the right document management system for boards that is a security-focused system and has top-of-the-line security features.
Your board can effortlessly prepare for meetings using simple dashboards that display all the forthcoming events and documents. This will take away the manual process of determining most appropriate time to hold a meeting for everyone and ensure that all attendees are on the same page. It also ensures that board directors have the most recent version of your confidential documentation and avoids the risk of misplaced or lost paperwork.