Hybrid board meetings have become the most common practice as board members return to face-toface meetings. This new format allows you to meet in person and remotely, reducing costs while increasing accessibility. No matter if your company chooses meetings that are all-virtual, in-person meetings with remote participants or both, it’s crucial to establish a set of meeting norms and expectations to ensure that everyone feels respected. To achieve this, you must ensure that the technology is working properly and that clear guidelines are laid out for participation.
Hybrid board meetings don’t come without their challenges. Some board members might be irritated by not being allowed to interact in the same room, or may feel that their contributions are less meaningful since they’re not able to provide context to their peers commentaries. Experts in meeting management recommend that you take proactive measures to encourage collaboration. For instance, you can open virtual rooms to encourage interactions before and during meetings, and during breaks. You can https://itsboardroom.com/how-to-set-up-successful-hybrid-board-meetings/ also use tools such an online board portal to streamline your board’s activities.
Another problem that is frequent is that of varying levels of technical proficiency among board members. Some remote participants may not be able to attend the meeting or their participation may be impeded by poor audio or video quality or an unreliable internet connection. Instructing your board members on how to utilize the technology and ensuring they have access to reliable equipment prior the meeting can help them deal with these obstacles effectively.