As companies grow and expand, so do their boards and the responsibilities that they carry. This means it becomes increasingly difficult for board members to keep track of the planning of meetings using traditional tools such as email and file sharing applications or even physical binders of meeting notes and materials. Board governance software allows boards to communicate and collaborate with one in the course of their work to ensure everyone is efficient and organized, while ensuring that important information isn’t missed or misplaced.
Before selecting a service, ensure that it has all the tools you and your team require to improve meetings and governance. It’s also an excellent idea to study the pricing mechanism to ensure that the option you choose is affordable for your business.
Board portals make it simple for board members to access their necessary documents
Centralize all documents, such as agendas and meeting minutes in one place. Replace internal servers and eliminate the need to email private documents back and forth.
Virtual voting gives board members the ability to participate at any moment
A reliable tool for managing the board will allow board members to attend meetings no matter what time it is. With virtual voting, it’s much easier to solicit input from the entire board and make decisions quickly. It’s also easier to vote in a non-public manner on sensitive issues, giving members the confidence they’re able to express their opinion. This feature can be particularly beneficial for smaller organizations in which members may not be capable of attending in person due to scheduling conflicts.