It is crucial to have all the data you need when preparing minutes of meetings. This will help ensure that your minutes are correct and serve as an invaluable resource for those who attended the meeting, as well as those who couldn’t attend.
The date and time are the primary elements of any meeting’s minutes. This may seem like a simple task but it’s a crucial element to include for any future reference that could be needed. It’s a good idea, also, to use the past tense in your minutes to make them more readable and easier to comprehend.
Include any motions and the person who took the motions and the person who made them. This allows those who attend the meeting to review the decision-making process that led to any actions taken. It is also helpful to know who voted for or against any motions, so that anyone that is involved in the decision-making process can assume responsibility for the decisions they made.
The final item usually included in minutes of meetings is the process of making decisions. This can aid those who aren’t familiar with the process of decision-making to know how decisions were made. It also assists those involved in the decision-making process to become more familiar with any processes or methods that were used to arrive at certain decisions, and to develop their own decision-making skills. This type of information can increase productivity and reduce frustrations within an company when it comes to making decisions.