The pandemic of influenza has put many businesses into an unsteady state and has led to more board meetings being conducted online than ever before. It’s likely that remote meetings will become a permanent alteration in the way boards of directors are expected to function and it’s crucial to make every effort to conduct engaging and productive meetings. This article will offer easy practices that you can employ to improve your virtual meetings.
Set clear goals for every item on the agenda. This will help you avoid wasting time on unnecessary discussions and make sure that everyone feels valued. It is crucial to know if the topic you’re discussing is intended to provide information, spark a discussion or to come to an agreement so that your team does not continue to debate the same issue after it has already been addressed.
Encourage board members to test their Wi-Fi connections and audio/video equipment prior to when the meeting begins to ensure that the meeting will begin with a smooth start. In addition, it’s a good practice to instruct your attendees to silence themselves when they aren’t speaking to cut down background noise and prevent distractions.
Post the minutes of every meeting on your website, and then send a link to your board members via email. This will keep everyone on track between meetings and improve accountability. A dedicated software for managing boards such as Boardable can also help you organize and keep all the board documents in one place.