A board room portal gives directors and administrators access to company documents from any device. This solution offers a level of security that is not offered by traditional email systems. Users must log-on with a unique profile and password. It also has a built-in user access control system. It also monitors the data centre staff and uses closed-circuit surveillance. All data is secured and it also supports multi-factor authentication. This is a must-have feature for organizations that handle sensitive data, especially those in the government sector.
A good portal for boards helps directors prepare for meetings by allowing them to see the latest version of all reports and supporting documents from one place. This helps save time that would otherwise be spent scouring shared drives, email attachments, and file cabinets. Directors can easily annotate documents before the meeting to ensure that they are ready. Any changes made to a board’s agenda are also reflected instantly. These boards are compatible with any device, unlike PDFs.
When the board meets, the minutes can be uploaded to the portal and Directors’ Desk board portal distributed to the board members for approval. This allows the board to focus on governance and less administrative tasks. This helps boards to adhere to internal governance rules and regulations. The items that were identified during the meeting may be assigned and tracked to members and audits recorded.