No matter if they’re working in the same room or across continents, board members need to be certain that they have the most recent version of the documents. This is why a central, shared system of records is crucial for meeting planning and governance processes. The best board management software will update documents simultaneously regardless of the device or platform is being used by the participants. This level of security enables board materials to be accessible by all participants and commented upon at any time.
When you are choosing a portal for board solution, choose one that has the following key characteristics:
Meeting invites and scheduling tools: It is easy to determine the dates and times of meetings using simple automated tools. Also, allow attendees to sign up for meetings online and send reminders.
Agenda builder tools create dynamic fully digital agendas for meetings including designated time limits and people assignments. Some portals even provide embedded reference documents.
Task management: Use a task manager to ensure that every board member is up-to date with their duties prior to your next meeting. The best solution will display all assigned tasks in the form of a central dashboard. This will allow directors to ensure that they’ve read the meeting materials, finalized a budget for a campaign that’s coming up or even taken pictures at a volunteer event, for example.
Training & support: Be sure to offer multiple opportunities for technology-challenged board members to receive training. Aim to hold group training sessions at various locations and times, and think about reaching out to https://ceinturedesudation.fr/onboard-software-review-2021-meet-a-reliable-provider/ members of the board who are technologically challenged to schedule 1:1 training sessions.