The procedures for board meetings are the guidelines that govern the decision-making process as well as the discussion aspects of meetings. They are designed to promote fairness and equality between all participants, and they encourage efficient meetings.
The chair of the meeting will call the meeting to order, and decide whether there is a sufficient quorum. They will also introduce anyone attending the meeting who is not part of the company or has recently joined the board. This is https://boardmeetingapps.blog/how-you-can-create-and-run-better-meetings-with-boarddocs/ followed by reviewing the previous meeting minutes and the opportunity to make any corrections made before the minutes are officially accepted.
Reports and updates from executive committees, committees or other members are then presented during this time. They can take the form of charts, graphs or slides that aid in illustrating data and provide context to the discussion. It is important to keep this section as short as possible, and to focus on the most relevant information.
The majority of the time is spent in back-and-forth discussions and answering questions. This is an excellent opportunity to learn from other board members’ viewpoints and explore strategic options. It’s also a good idea for you to discuss any major achievements or areas of improvement that have taken place since the last meeting.
It is important that you be clear about the way in which decisions will be taken during the meeting. Ideally, this is done by consensus, but it should also include a voting process. Regardless of the decision-making method, it is essential that everyone knows the process and is aware of the rules that define the hierarchy for different types of motions.